What Should You Look for When Renting a Meeting or Training Room?

Not every meeting belongs at a coffee shop.

And not every workshop, training session or presentation needs a giant event venue.

Sometimes you simply need a professional space where everyone can sit comfortably, connect, learn and get down to business.

Before booking a meeting or training room, here are a few things worth considering.

Start With What You’re Actually Hosting

A one-on-one client meeting has very different needs from a 20-person training session.

Before choosing a space, think about how many people will attend, how long you’ll be there and what you’ll actually be doing.

Will everyone need a table? Are you presenting? Will attendees need room to take notes or work in groups? Will someone be joining virtually?

The right room should support the experience instead of making you work around the room.

Check the Technology

Few things interrupt a productive meeting faster than spending the first 15 minutes figuring out how to display a presentation.

Ask about Wi-Fi, screens or TVs, whiteboards, video capabilities and any connections or equipment you’ll need before your reservation.

This is especially important when you’re hosting a hybrid meeting or training with people attending both in person and virtually.

Think About the Location

Your guests shouldn’t need a scavenger hunt to find you.

Consider accessibility, parking and whether the location feels appropriate for the people you’re inviting.

A professional meeting environment can also make a difference when you’re meeting a prospective client, conducting an interview or bringing your team together away from their normal workspace.

Choose the Right Size

Bigger isn’t automatically better.

For smaller meetings, a boardroom-style space can provide the privacy and professional setting you need without paying for unnecessary room.

For trainings, workshops and larger groups, look for flexible seating and enough room for attendees to comfortably participate.

MakerSpace offers different meeting environments in Waldorf, Maryland, including the Boutique Boardroom for smaller meetings and EduSpace for trainings, workshops and larger groups.

The Space Should Make Your Job Easier

When you’re hosting, you already have enough to think about.

The room shouldn’t be another problem to solve.

Choose a space that fits your group, supports the technology you need and creates the kind of environment you want your attendees to experience.

Whether you’re meeting with a client, gathering your team, teaching a class or leading your next workshop, having the right space allows you to focus on what you came there to do.

Make space for the meeting. Then make the meeting matter.

— Team MakerSpace